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![]() Monday, August 31, 2009 – Permalink – Print Folder ListingGet an inventoryMicrosoft left out some useful features that you can add back in. Here's one that might be handy. This article describes how to add the Print Directory feature for folders in Microsoft Windows XP and Vista. After you follow the steps that are listed in this article, you can right-click a folder, and then click Print Directory Listing to print a directory listing of the contents of a folder. Support.microsoft.com: How to add the Print Directory feature for folders [Edited entry from 8/1/2006] See all Topics Labels: Windows <Doug Klippert@ 3:26 AM
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Sunday, August 30, 2009 – Permalink – Start Up LoopingGo round the circleThe presentation doesn’t start for a few minutes or, maybe, a half an hour. As the audience wanders into the room, you can entertain them. Set up a continuous loop show that will run without any intervention. You can show photos of the product or interesting small facts. Display background information that you won’t have time to cover in your presentation. Laura Bergells has a pod cast at: Maniactive.com Loop - What's the Scoop Moore Anderson gives you the details at, OnPPT.com: Create and Run an Opening Loop Awesome backgrounds has a tutorial on how to loop part of your show: PowerPoint Looping [Edited entry from 7/31/2006] See all Topics Labels: PowerPoint <Doug Klippert@ 3:35 AM
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Saturday, August 29, 2009 – Permalink – In Search of StupidityBy Merrill R. ChapmanISBN 1-59059-104-6 APress 2003 About the Author Rick Chapman has worked for them all; from Ashton-Tate to Ziff-Davis. Also see: InSearchofStupidity.com Book Description "... how did Microsoft get that monopoly? Quote: the following quote was added just for the neat statistic. "In 1993, Microsoft Excel 5.0 took up about $36.00 worth of hard drive space. In 2000, Microsoft Excel 2000 takes up about $1.03 in hard drive space. All adjusted for inflation." [Edited entry from 7/30/2006] See all Topics <Doug Klippert@ 3:23 AM
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Friday, August 28, 2009 – Permalink – Parameter v. FormYou have a choiceThere are a couple of ways to limit the data that is displayed in a Query or in a report. One is a Parameter Query
Also see FontStuff.com: Using Parameter Queries [Edited entry from 7/29/2006] See all Topics Labels: Access <Doug Klippert@ 3:00 AM
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Thursday, August 27, 2009 – Permalink – Link Up in OutlookLet's get hyperThere can be more to creating a link than just typing the address Any Internet address that you type into an Outlook message or other item becomes a hotlink that other Outlook users can use to get quickly to that resource. Slipstick.com: Outlook Links Outlook folders and items can also be added as hyperlinks in messages and other items. Support.microsoft.com: Using Hyperlinks to Access Outlook Folders and Items [Edited entry from 7/27/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:46 AM
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Wednesday, August 26, 2009 – Permalink – Format Again by KeyboardShortcut to copyThis is one of those tips that you probable skimmed past some time ago. Rather than using the Format Painter, here's a keyboard shortcut:
I think I saw this in: OfficeLetter.com [Edited entry from 7/26/2006] See all Topics Labels: Word <Doug Klippert@ 3:26 AM
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Tuesday, August 25, 2009 – Permalink – Charting ToolsSample graphsEd Ferrero has a number of sample Excel charts and tools. One he calls a Wind Rose: How to build a wind rose. Converts compass directions to degrees and radians, and plots a nice-looking chart. Ferrero Consulting Pty Ltd: EdFerrero.com/Charting [Edited entry from 7/26/2006] See all Topics Labels: Excel <Doug Klippert@ 3:03 AM
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Monday, August 24, 2009 – Permalink – Find Someone's Email AddressEther-like white pagesFinding a published landline phone number is pretty easy. Cell phones may be searchable in the future. Here are directions on how to find an individual's email address. There are some good hints, but remember that the first suggestion is to "Ask directly" Finding List. Email Lookup [Edited entry from 7/25/2006] See all Topics <Doug Klippert@ 3:17 AM
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Sunday, August 23, 2009 – Permalink – Custom ShowsDifferent Shows, Different FolksAll About Custom Shows "Custom shows is all about creating a presentation within a presentation. Instead of creating multiple PowerPoint files, nearly identical presentations for different audiences, you can group together and name the slides that differ and then jump to these slides during your presentation. The slides in the show can be re-ordered to appear in a customized sequence. Office Tips is an MVP site by Shyam Pillai. Here are a couple more references: Creating and Presenting Custom Shows in PowerPoint XP from CramSession.com. Presentationsoft.About.com. [Edited entry from 7/23/2006] See all Topics Labels: PowerPoint <Doug Klippert@ 3:39 AM
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Saturday, August 22, 2009 – Permalink – Self HelpGet started in the right directionThe Office of Technology Services of Towson University, located in Towson, Md., provides Self-Help Training Documents for many applications. They are available for many levels of knowledge. They’re clean, clear, and concise.
[Edited entry from 7/21/2006] See all Topics Labels: Access, Excel, Expression Web, FrontPage, Outlook, PowerPoint, Vista, Windows, Word <Doug Klippert@ 3:03 AM
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Friday, August 21, 2009 – Permalink – Search Folder MagicStore searchesMessages are not stored in Search Folders. Search Folders are virtual folders that contain views of all e-mail items matching specific search criteria. Search Folders display the results of previously defined search queries. The e-mail messages shown remain stored in one or more Outlook folders. In Mail, in the Navigation Pane, there are three default Search Folders
When you create a Search Folder, you have a number of options to choose from, such as "Mail with attachments" or "Mail from specific people." You can also create your own custom Search Folders, defining specific search criteria that e-mail messages must meet to be displayed in the Search Folder. Each Search Folder is a saved search that is kept up-to-date, monitoring all of your folders for any item that matches the search criteria of the Search Folder. When you delete a Search Folder, the e-mail messages shown in the Search Folder are not deleted, because those items are never saved, only viewed, in a Search Folder. However, if you open or select one or more e-mail messages shown in a Search Folder and delete the e-mail messages, the messages will be deleted from the Outlook folder where they are stored. Office.microsoft.com: Search Folders Outlook's search folders retain the results and remain up-to-date by adding new messages to the search folder as they arrive, provided you view the contents at least once every 8 days. If you use the folder less often, Outlook will need to rerun the search. Because Outlook has a limit of 20 search folders, use Advanced Find for less used searches. When you save the Advanced Find search, it's almost as fast and convenient as Search Folders. Advanced Find allows you to save the searches as Office Saved Searches (*.oss). Choose File, Save Search. Once saved to your hard drive, you can copy them to any folder within Outlook, or drop it on the Outlook bar for easy access. To run the search, just double click on it. Also: Slipstick.com [Edited entry from 7/20/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:02 AM
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Thursday, August 20, 2009 – Permalink – Still More FunctionsNever EnoughLaurent Longre Has put together an Excel add-in with 65 more functions. Here are a few you might find useful: MOREFUNC.XLL, 65 add-in worksheet functions [Edited entry from 7/18/2006] See all Topics Labels: Excel <Doug Klippert@ 3:12 AM
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Wednesday, August 19, 2009 – Permalink – FrontPage-Expression LinksConnect for informationTina Clarke, Microsoft MVP - FrontPage, has a number of sites. Here is one that collects links to knowledge tidbits. AccessFP - FrontPage Resources She also has a blog, which contain more hints about the new FP "Expression Web Designer" Frontpage Blog [Edited entryfrom 7/17/2006] See all Topics Labels: Expression Web, FrontPage <Doug Klippert@ 3:03 AM
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Tuesday, August 18, 2009 – Permalink – Tutorials - SuggestionsGood collectionEllen Finkelstein works with AutoCad, Flash and PowerPoint. Here is a collection of her PowerPoint Tips. Including:
[Edited entry from 7/15/2006] See all Topics Labels: PowerPoint <Doug Klippert@ 3:44 AM
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Monday, August 17, 2009 – Permalink – Last Name DistributionWhere are your cousins?This site shows the geographic positioning of last names. It links to a site that will find your relatives in Italy, as well. The Gens project is born by the initiative and the experience of a team of graduates in Humanities at the University of Genoa - Italy, who have specialized in history, demography, statistics, archive-keeping and librarianship. Why have the Smiths avoided certain states? ![]() Surnames in the US [Edited entry from 7/15/2006] See all Topics Labels: Addendum <Doug Klippert@ 3:04 AM
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Sunday, August 16, 2009 – Permalink – Change Keyboard NavigationIt's your choiceYou, probably. take for granted how your direction arrow and Enter keys behave in Access. When you press Enter the focus moves to the next field and the contents of the field are selected. Likewise, when you press the direction arrow keys, the focus moves to the next field in the appropriate direction. You aren't locked into these behaviors. If you'd like, you can set up the arrow keys to move from one character to the next in the current field, rather than moving focus to the next field. You can also configure the Enter key to move to the next record when it's pressed or configure it to do nothing at all. When you do move focus to another field, you have the option to place the insertion point at the beginning or end of the field, rather than selecting the field's entire contents. To modify these settings, choose Tools>Options from the menu bar and click on the Keyboard tab. Then, simply make the selections you want and click OK. ![]() In 2007 it's under Access Options>Advanced when you click the Logo in the upper left corner. ![]() [Edited entry from 7/13/2006] See all Topics Labels: Access <Doug Klippert@ 3:15 AM
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Saturday, August 15, 2009 – Permalink – Recover Deleted E-MailProbably notIf you accidently delete a piece of e-mail, or a folder, you can recover it in the Deleted items folder. If that folder has been emptied, you might have one more chance. The following method works only on PSTs, when it works.Outlook-Tips.net Recover Deleted Messages Support.microsoft.com How to recover items that have been hard deleted [Edited entry from 7/12/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:49 AM
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This problem is quite actually at present days. Therefore there are some programs for settling up these troubles. One of suitable variants of tools is current program - pst repair tool. It has some like effective related utilities around the Internet.
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Friday, August 14, 2009 – Permalink – Digital SignaturesHow do I know it's real?If you find a need to provide some sort of certification that your document has not been tampered with and is the rel thing, you might consider a digital signature. This Microsoft Support article discusses the process. What is a digital certificate? Here's information for Excel. Digital Signatures for Excel [Edited entry from 7/11/2006] See all Topics <Doug Klippert@ 3:55 AM
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Thursday, August 13, 2009 – Permalink – Scroll RestrictionsWithout ProtectionYou can protect a spreadsheet so that data is shielded from inadvertent entries. There is another way to set up a scroll area that does not involve protection. Open the Control Toolbox (right-click any existing tool bar) and click on the Properties icon. In the Scroll Area text box, type the scroll area range, or type the defined Name for the range. To cancel the Scroll Area restricted range, clear the Scroll Area text box. ![]() If you are using Office 2007, the Property icon is on the Developers tab. ![]() Multiple areas can be selected using Protection, but only one area is allowed using the Scroll Property. [Edited entry from 7/10/2006] See all Topics Labels: Excel <Doug Klippert@ 3:28 AM
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Wednesday, August 12, 2009 – Permalink – Animated GIFsFor use on the Web or PowerPoint
See all Topics: ![]() Labels: Expression Web, FrontPage, PowerPoint <Doug Klippert@ 3:58 AM
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Tuesday, August 11, 2009 – Permalink – Auto LoginSole user
[Edited entry from 7/8/2006] <Doug Klippert@ 3:36 AM
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Monday, August 10, 2009 – Permalink – Military ClipartThousands of itemsIf you find the need for Armed Forces photos and art, here is the place to look. Regardless of your opinion about their present mission, the military does present a spectacular visage. ![]() "06/17/06 - An F/A-18E Super Hornet aircraft sits at the ready as storm clouds pass overhead aboard the Nimitz-class aircraft carrier USS Ronald Reagan (CVN 76) in the Philippine Sea June 17, 2006. HqDA.Army.Mil - Clipart [Edited entry from 7/7/2006] See all Topics Labels: Access, Excel, Expression Web, FrontPage, PowerPoint, Word <Doug Klippert@ 3:59 AM
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Sunday, August 09, 2009 – Permalink – Triangle with 3 Right AnglesThey said - "Impossible!"Forget high school geometry. A triangle can have more than on ninety degree angle. ![]() Here's how it was done: IllusionsEtc.Blogspot.com "Caution!!!! Some of the optical illusions on this blog may cause dizziness or possibly epileptic seizures. The latter happens when the brain can't handle the conflicting information from your two eyes. If you start feeling unwell when using this website, immediately cover one eye with your hand and then leave the page. Do not close your eyes because that can make the attack worse." Site map [Edited entry from 7/6/2006] See all Topics Labels: Addendum <Doug Klippert@ 3:05 AM
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Saturday, August 08, 2009 – Permalink – Reduce Entry MistakesDisable AutoExpandWhen you type an entry in a combobox control Access will typically attempt to complete the entry based on the control's lookup list. This is controlled by the AutoExpand property, which is set to Yes (-1) by default. Although such behavior is helpful, it can cause problems if your value list contains several items that are close in spelling, since it's easy for users to accidentally let Access choose the wrong item. You can avoid errors by setting the control's AutoExpand property to No (0) in Design view or using VBA to set the property equal to 0. Once you've made the change users are forced to type the entire entry or select an item using the combobox control's dropdown list. (Works the same in Access 2007) ![]() [Edited entry from 7/5/2006] See all Topics Labels: Access <Doug Klippert@ 3:04 AM
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Friday, August 07, 2009 – Permalink – Send to All Your FriendsWhile you still have anyHoax e-mail, at one time, threatened to overflow offices and homes with deleted electrons. Some of the offers and "insights" seemed so real and they came from respected senders. If you have doubts about claims that:
BreaktheChain.org Another spot to check is: Snopes.com [Edited entry from 7/4/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:25 AM
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Thursday, August 06, 2009 – Permalink – Backup Your WordStand behind your documentsBackup/restore or transfer AutoCorrect, AutoText, Macros, and other critical files from one version of Word and Windows to another
MS Word's critical files Word comes with a supplemental macros template that includes the AutoCorrect Utility. The utility is used to backup and restore entries. If you only do the backup portion, it will create a regular Word document that you can print.. In Word 2002/2003: it's part of the support.dot (included on Office installation CD) AutoCorrect Utility Also: Export AutoCorrect [Edited entry from 7/3/2006] See all Topics Labels: Word <Doug Klippert@ 3:40 AM
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Wednesday, August 05, 2009 – Permalink – Large Text FilesSplit between worksheetsWhile this problem is alleviated in Excel 2007 with its 1,048,576 rows by 16,348 columns, The old XL versions are still here. Text files with a large number of records are better handled in a program like Access. Having said that, there can be times that these lists must be imported into Excel. If the file has over 65,536 records, the data will not fit on a single worksheet. Here's a Microsoft Knowledge Base article with the macro code needed to bring oversized text data into Excel and split it into multiple worksheets: Importing Text Files Larger Than 16,384/65,536 Rows Notice the code about 17 lines from the bottom of the macro. 'For xl97 and later change 16384 to 65536. Also, after import, the data must be parsed. Use Data>Text to columns. If you have not worked with macros before, Dave McRitchie has a tutorial: Getting Started with Macros and User Defined Functions [Edited entry from 7/2/2006] See all Topics Labels: Excel <Doug Klippert@ 3:10 AM
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Tuesday, August 04, 2009 – Permalink – Web Things to RememberA few small things you shouldn't forgetThe Web Workshop suggests that these four items are among the many you should make sure are used correctly on your web page:
Labels: Expression Web, FrontPage, HTML <Doug Klippert@ 3:28 AM
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Monday, August 03, 2009 – Permalink – Change the ViewAdjust how it looksSometimes the performance of Windows XP can be tweaked by adjustinga few settings.
Pick one of these options:
[Edited entry from 6/30/2006] <Doug Klippert@ 3:54 AM
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Sunday, August 02, 2009 – Permalink – Paper PowerWhat do steam and paper have in common?![]() I find origami and paper sculpture intriguing. Ed Bertschy provides a template that can be downloaded and printed on good paper to be used in the construction of a paper steam engine. This paper steam engine is based on a Riches and Watts nominal 2 1/2 horsepower vertical A-frame double acting simple slide-valve steam engine circa 1870-75. The original engine was used to drive a water pump to irrigate the fields of Norfolk. If this model had a scale, it would be roughly 1:19. I had to double the size of the eccentric and strap in order to make it buildable. Everything else is close to scale, but changed in design and appearance because, well, paper isn't iron. ![]() Paper Steam Engine [Edited entry from 6/28/2006] See all Topics Labels: Addendum <Doug Klippert@ 3:00 AM
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Saturday, August 01, 2009 – Permalink – Data SecurityAccess styleWith all the news about database spying, here's some information about protecting your own Access db. Don't tell the New York Times. This is Margaret Blauvelt's TOC from Mendoclick.com: Mendoclick.com Access Security for End Users Support.microsoft.com: Frequently asked questions about Access security warnings For Access 2007: Data Security in Microsoft Access 2007 [Edited entry from 6/27/2006] See all Topics Labels: Access <Doug Klippert@ 3:09 AM
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