Sunday, December 28, 2014

Filter Multiple Fields

Table sorts



In a table's Datasheet view, you can filter multiple selections in a few simple ways.

In the first method, you select one of the fields you want to filter by and click the Filter By Selection button on the toolbar. Access filters the records by that selection. Next, select the second field you want to filter by and click the button again. Access filters the records even further by this second selection. Continue to follow these steps until you have filtered by the desired number of selections.

You can also use Filter by Form. Click the icon on the toolbar. In the displayed form, enter the criteria. You can use And/Or statements, such as "Boston" Or "San Francisco".
(Access will enter the quote marks for you.)

For the third option, you use the Advanced Filter>Sort feature. To do so, select Records>Filter>Advanced Filter>Sort from the menu bar. Access displays a grid similar to the Query By Example grid. Now, drag down all the fields you want to filter by from the field list. Then, in the Criteria cells enter the values you want to filter for. When you have finished, click the Apply Filter button to see the results.

Fourth, you could use Filter by input. Right click any entry in a field you want filtered. Enter the value in the Filter For box and hit Enter. You could then choose another field and sort again by another criteria.
Creating a Query would let you save your filter, but these methods can be used to quickly display the desired information in a table.
(In 2007+ these options are on the Home tab in the Sort & Filter group)

Florida Gulf Coast University:
Sorting and Filtering

eHow.com:
How to Filter Records in a Microsoft Access Table

Microsoft Kb:
How to filter records in an Access database



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